Transportation Coordinator

Geary County USD 475

Job Description

 

Classification:                        Classified - Salaried

Division/Department:             Business

Job Category:                        Coordinator

FLSA:                                     Non-Exempt

 

Title:                                       Transportation Coordinator

 

Qualifications:                        Minimum HS Diploma, 

                                                Strong Computer Skills         

 

Reports To:                             Chief Operating Officer

 

BASIC FUNCTION/PURPOSE:

 

The Transportation Coordinator will report directly to the Chief Operating

Officer (COO). 

Primary Duties: Manages the coordination of student transportation to ensure operations run smoothly and efficiently.  Duties will include setting up and managing multiple online and computer based programs required to perform daily functions necessary for Transportation and other tasks of the Business Department.  Duties will also include producing accurate and timely documents required for State reporting. 

Knowledge of USD 475 policies and KSDE statues relating to transportation and district business management are necessary. 

Secondary Duties:

  • Coordinates “Out of State” travel requests throughout the District. Prepares appropriate documentation and memorandum for BOE review / approval.
  • Manages and coordinates a summer work master calendar / schedule. Facilitates and posts input from various functional proponents serving as stakeholders in the summer work process.
  • Manages Business Department service contracts. Monitors and prepares annual contract price adjustments for COO signature IAW contract provisions. Tracks contract performance periods and renewals. Notifies COO and Operations Manager 18 months and again 12 months prior to contract expiration in order to ensure timely reprocurement.
  • Monitors / manages COO calendar to ensure scheduling of appointments and meetings are deconflicted.
  • Prepares briefings, letters, and memorandums as required by the COO.
  • Serves as the Business Department staff officer for the purposes of scheduling, facilitating and documenting various recurring and nonrecurring meetings.
  • Submits and tracks work orders in support of Department operations.

Additionally, this assignment requires quality completion of all other duties as assigned.

CRITICAL SKILLS:

1.     Ability to be a productive working member to the Business Department.

2.     Ability to maintain regular and good work attendance and come to work on time.

3.     Ability to work constructively and cooperatively between bus contractors and departments at the Devin Center.

4.     Ability to respond to information requests in a courteous, timely and helpful manner.

5.     Ability to manage job responsibilities while meeting established deadlines.

6.     Ability to access, input, and retrieve information from a computer.

7.     Ability to maintain confidentiality of student and staff information.

PHYSICAL REQUIREMENTS:

            The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.        

            The employee performing the duties of this position is frequently required to walk, sit, talk, hear, bend, stoop, and reach.  The employee may be occasionally required to manually lift, move, or carry up to 50 pounds.  The employee is required to interact with staff and meet the demands of several different people.  The employee is responsible for the work output of others.  The employee occasionally works extended hours.  Vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

PERFORMANCE RESPONSIBILITIES

  1. Responsible for management of data for multiple online and computer based programs in the district.
  2. Provide support for district staff members in access of and data entry of multiple online and computer based programs specific to transportation and business operations.
  3. Analyze and resolve application issues to ensure proper operation.
  4. Attend meetings and other trainings related to student transportation and other job functions.
  5. Respond to inquiries from a variety of sources (parents, contractors, teachers, principals, school personnel) and respond by providing assistance.
  6. Ability to work extended hours when emergencies arise to prevent disruption to schools’ needs.
  7. Perform other duties and responsibilities assigned by the Chief Operating Officer.

WORK RELATED SKILLS REQUIRED

  1. The ability to use Excel with a high degree of efficiency to include formulas.
  2. The ability to learn program applications and import and export data in a timely and efficient manner including the operation of all office equipment.
  3. The ability to organize data in various applications such as Microsoft Excel, Word, Access, Power Point and Adobe Acrobat.
  4. The ability to learn and operate transportation related programs and the SKYWARD Management program.
  5. The ability to work with details to assure accuracy of information.
  6. A background and understanding of working with technology systems focused on maximizing work efficiencies.
  7. Demonstrates good communication and customer service skills under challenging conditions.
  8. The ability to maintain confidentiality.
  9. The ability to exercise good judgement and make decisions which do not depart from USD 475 and KSDE policies and procedures.

Term of Employment:            12 Month

Salary Range:                         Commensurate with qualifications and experience

Evaluation Frequency:           Job performance will be evaluated a minimum of 1 time per year.

Updated 9-17-18

 

Notice of Nondiscrimination

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Director of Human Resources, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Director of Exceptional Student Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000

Geary County USD 475

Geary County USD 475
Blue Cross and Blue Shield of KS, Delta Dental, Group Employee Term Life Insurance, Supplemental Employee & Dependent Term Life Insurance, Group Short Term Disability, Group Vision Health Insurance, Individual Cancer Plan, Dependent Care Flex Spending Account, Tax Sheltered Annuities, KPERS Retirement, paid leave Commensurate with qualifications and experience
Job Start Date: January-1-2019
Applications Due By: November-1-2018

Job Contact Information

Mona Manley - monamanley@usd475.org -

Employer Information

Geary County USD 475 www.usd475.org

Nestled in the heart of the Flint Hills, USD 475 Geary County Schools serves the communities of Junction City, Fort Riley, Milford, and Grandview Plaza with 14 elementary schools, 2 middle schools, 1 6-A academy-structured Talent Development High School, as well as a center for Innovative Studies and early childhood programs.   We offer outstanding professional development opportunities, access to state-of-the-art technology in every classroom, and a competitive salary package in a community with a variety of outdoor activities as well as theatre, art exhibits, and hometown family-oriented events. 

Notice of Nondiscrimination

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Director of Human Resources, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Director of Exceptional Student Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000

 


Employer Address: 123 North Eisenhower Junction City, Kansas


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