The Wamego Special Services Cooperative is accepting applications for an Administrative Assistant. This is a 12 month classified position. Pay will be based on experience. Apply online before June 30 at https://wamego.tedk12.com/hire
Special Services Receptionist/Administrative Asst. Job Description
1. Some college or vocational education preferred- high school diploma acceptable.
2. Good verbal and written communication skills.
3. Working knowledge of basic office procedures and the operation of common office equipment and machines including copiers and computers with reasonable rate of speed with accuracy.
4. Experience using computer word processing- database and spreadsheet programs- Microsoft Office- and Windows operating systems.
5. A minimum of 3 years’ experience as an office administrative assistant.
6. Ability to deal tactfully and courteously with parents- students- and teachers- with an interest in- and an understand
7. Proficient in business English- spelling- business math- and proof reading.
8. Must have strong organizational skills- particularly experienced with filing systems- and the ability to handle multiple tasks at one time.
9. Have a current Kansas drivers’ license.
10. Maintain the confidentiality of district documents- business conversations- and student information.
REPORTS TO: Director of Special Education
CLASSIFICATION Classified Employee/ At-Will
JOB GOAL:To assure the smooth and efficient operation of the Special Education Cooperative’s business operations in a customer centered- policy guided manner.
1. Greet and assist all walk-in traffic to the office. Answer the telephone promptly- direct calls or take messages.
2. Assist the Webkidds / Kan-Service Coordinator in maintaining student files. Daily/weekly filing will be necessary.
3. Assist other clerical staff with summer Medicaid auditing responsibilities (student file related).
4. Provides direct support to Director of Special Education.
5. Close out old files; collect SPED teacher; search through these for any duplications and shred duplicates; file in appropriate cabinets in basement. Send exited student files to office manager for verification.
6. Pre-school screening appointment secretary. Receive phone calls from parents and complete information page for each child being screened. Secure location for screening. Notify local newspapers of screening date and location. Notify appointed school psych of location- date- and numbers of students referred. Email copy of sign-up sheet to health department a few days before screening. Copy all necessary materials pertinent to screening and distribute to staff. Send out denial/information letters after each screening.
7. Keep an up-to-date directory of addresses and phone numbers of all employees for the Cooperative. Inform Director and Human Resources of any known changes.
8. Schedule routine or emergency maintenance and repairs to copier/printer. Assist staff with coping procedures. Keep paper stocked for copy usage. Keep toner stocked and copier filled with toner and staples.
9. Notify Director when printing is required.
10. Maintain sufficient supplies for the smooth operation of Coop including the preparation of purchase orders for said supplies.
11. Create- organize and prepare SSC yearly calendar. Create- edit and prepare SSC brochures (Learning Center- Welcome to SSC- Pathways to Success- I/T- etc.). Create and maintain SSC Birthday Calendar and send out monthly birthday cards to all SPED staff.
12. Provide general office clerical duties as assigned (i.e. newsletters- Special Edition Newsletter- business cards- PowerPoint presentations- scheduling of child find screenings- Kindergarten Round-up- Hearing screening dates. Process mailings to staff (typing etc.) Anything that supports the smooth operation and functioning of the office.
13. Work with clerical office staff members to cross train/job share positions in an effort to maintain a cohesive and effective clerical team- based on the schedules of everyone involved.
14. Assist with the preparation of annual meetings including the Administrator’s Retreat in June and the “Start of School” pre-service- and for various in-services throughout the year as needed. Tasks include organizing the location of events- preparation of individual packets- arranging for food and supplies- etc.
15. Assist in yearly certified staff checkout process.
16. Assist in sending- collecting and up-loading student records (EC and other) into Webkidds/Kan-Service.
17. Maintain monthly record of transportation arrangements of all students attending out of district attendance centers.
18. Create forms- surveys- evaluations etc.- as needed on the computer for all staff/administrative use.
19. Review for accuracy and make changes as needed to all incoming IEPs (HATS Packets) for assigned district/s.
20. Team with school psych for assigned school district to review IEPs as needed.
21. Enter all entry and exit ECO forms.
22. Attend yearly Early Childhood Outcomes meetings/trainings with the Director and EC Staff members. Work with office staff to assist EC/IT staff members with necessary information/instruction required to complete these forms. Work with Cooperative office staff to submit Data through the State website for Early Childhood Outcome reporting.
23. Assist MIS clerk in scanning and uploading all EC HATS packets into Webkidds/Kan-Service.
24. Scan and upload all DNQ packets into Webkidds and destroy paperwork.
25. Maintain appropriate professional appearance.
26. Display a positive attitude about present assignment.
27. Be respectful of and helpful to all district employees- students- parents- and community members.
Persons interested in applying for this position must submit the following information on our online application site- https://wamego.tedk12.com
If you have questions about this position- please contact the Special Services Cooperative at 785-456-9195.
Wamego USD 320 is a progressive school district committed to working cooperatively with families and community to educate students to be responsible, problem-solving citizens who produce quality work in their individual pursuit of excellence. We accomplish this by offering relevant, academically challenging and diverse learning experiences.
The Wamego school district serves the needs of approximately 1,576 students in two elementary schools, one middle school and one high school. USD 320 is the sponsoring district for the Wamego Special Services Cooperative, which serves the needs of our students as well as those in two neighboring school districts.
Our students receive a quality education documented by their outstanding assessment scores. For five consecutive years all buildings have met AYP requirements, and our high school students scored above the state’s average composite ACT score. In addition, our students consistently earn State Standard of Excellence Awards in reading, math, and writing at all grade levels.
Our teachers enjoy many benefits including an attractive salary schedule, a number of fringe benefits, generous sick leave (including a sick leave pool), small class sizes, a teacher mentoring program, and an excellent professional development program. Special incentives for teachers interested in earning their National Board certification are detailed in the district’s negotiated agreement and include a $2,000 annual bonus upon successful completion of the program.
The Wamego Teachers Association actively works with the USD 320 Board of Education to help create working conditions that benefit our students, teachers, and the school district in general. A strong, positive relationship has been developed through years of honest and empathetic dialogue used in the Interest Based Bargaining process.
Located at the intersection of Kansas Highway 99 and US Highway 24, just 13 miles east of Manhattan and 40 miles west of Topeka, Wamego offers friendly small town living with quick access to city convenience. Wamego has a vibrant business community, both downtown and along the Highway 24 corridor, that serves the many local needs of the community’s citizens. A multitude of recreational options are available in Wamego, including a beautiful 18-hole golf course; Wamego City Park which includes a swimming pool, playground, fishing pond and public tennis, basketball and pickleball courts; and a brand new recreation complex which includes four baseball/softball diamonds, two soccer fields, six tennis courts, a walking trail, and an active recreation program for youth and adults. Nearby federal reservoirs and state lakes offer excellent opportunities for outdoor enthusiasts, as well.
For those with fervor for learning, the Wamego Public library offers a multitude of volumes and periodicals, in addition to audio books, videos, microfilm and Internet access. Adult education classes are offered in Wamego through Highland Community College, and nearby at Kansas State, Washburn, and Emporia State Universities. Wamego is immersed in history with sites including Kansas’ only authentic stone Dutch Mill, the Oregon Trail, the home of Walter P. Chrysler, the Oz Museum and the Columbian Theatre. The Columbian Theatre is a unique experience for people in love with the arts. People from all across northeast Kansas come to Wamego to attend the theatre’s productions of plays and musicals.
Citizens of Wamego are well protected and cared for with a city hospital and medical clinic, the Stormont Vail Medical Clinic, city police, fire, and EMS departments. Due to our proximity to Manhattan and Topeka, quality medical specialists are easily accessible at three nearby health care centers, should the need arise.
We encourage you to visit our web site at www.usd320.com for further information about our school district. Complete application instructions may be found under the Human Resources button. We also welcome you to call our district office at 785-456-7643 with any questions you may have.