Board Clerk

U.S.D. No. 289 – Board Clerk

Job Description

 

Purpose:  The Board Clerk provides care and custody of the records, books, and documents of the Board of Education to ensure efficient and lawful operation of the school district.  To accomplish these tasks, the Board Clerk must work closely with the staff and administration of U.S.D. 289

           

Responsible to:  Superintendent of Schools

 

Qualifications:

            1.  Bachelors Degree or experience in lieu of.

            2.  Accounting experience is required.

            3.  Desire to continue career improvement.

 

Essential Functions:

            1.  Provide care and custody of the records, books, and documents of the Board of Education

                 to ensure efficient and lawful operation of the school district.

            2.  Assistant in maintaining financial records to ensure efficient operation of the district.

            3.  Assist in preparing and administering the annual budget.

            4.  Communicate effectively.

            5.  Support the philosophy and mission of U.S.D. No. 289.

            6.  Keep current with new technology and innovative ideas

            7.  Must maintain confidentially in all situations.

 

General Responsibilities:

1.     Complete the preparation of the annual budget.

2.     On or before August 25 of each year, certify to the State Board of Education and county clerk a copy of the budget approved by the district.

3.     Attend all meetings of the Board of Education and keep an accurate record of proceedings.

4.     Provide Board members notice of upcoming meetings and provide copies of meeting minutes.

5.     Collect and deposit all monies in the approved depositories of the district.

6.     File an oath of office and furnish a cooperate surety bond in an amount fixed by the

7.     Board of Education.

8.     Provide care and custody of the records, books, and documents of the Board of Education.

9.     Prepare reports for Board of Education as requested.

10.  Aid in the process of completing KSDE reports.

11.  Screen visitors, telephone calls, and incoming mail, directing to the appropriate

12.  person/department.

13.  Compose, type, and copy correspondence, reports, bulletins, records, and other materials.

14.  Maintain records of operation expenditures.  File monthly financial reports. 

15.  Upon order of the Board of Education, invest idle funds within the framework of current Kansas law and in the best financial interest of the district.

16.  Provide care and custody of documents representing investment securities owned by the district.

17.  Keep a record of all indebtedness.   Maintain records of accounts due to the Board of Education.   Keep a record of the amount of money in the treasury and in each particular fund.

18.  Screen visitors, telephone calls, and incoming mail, directing to the appropriate person/department.

19.  Compose, type, and copy correspondence, reports, bulletins, records, and other materials.

20.  Maintain an up-to-date district inventory of fixed assets by building.

21.  Obtain, gather, and organize pertinent data as needed. 

22.  Adhere to all district policies.

23.  Keep abreast of new information, innovative ideas, and techniques.

24.  Other duties as assigned by the Superintendent or Board of Education.

 

 

 

Physical Requirements/Environmental Conditions:

            1.  Requires prolonged sitting or standing.

           2.  Requires stooping, bending, and reaching.

             3.  Must work in noisy and crowded environments.

 

Terms of Employment:           

            Twelve month contract, see Board Policy for terms.

 

Evaluation:      

 

            Performance of this job will be evaluated by the superintendent according to Board Policy and state regulations, and annually by April 30.

Wellsville USD 289



Job Start Date: September-24-2021
Applications Due By: September-15-2021

Job Contact Information

Susan McCarty - smccarty@usd289.org - 785-883-2388

Employer Information

Wellsville USD 289 www.wellsville-usd289.org

 

Technology is also considered a large part of our curriculum and daily life at our schools. With a computer-student ratio of about 1:1 our students have access to seven (7) completely furnished computer/business labs as well as additional access in classrooms. Recent and ongoing updates to our building infrastructure include virtualization of servers and workstations, expansion of wireless access,  and the update of backbone technologies. In addition to a personal workstation and VoIP phone, many of our teachers have access to smart board resources in their classrooms to facilitate student instruction and communication with parents and community.

Wellsville, USD #289 is a 3A school district serving 765 students from K–12. The district also employs 52 certified personnel and 42 classified staff.  We are a rural community with a total district area of 130 square miles.Located just off I-35, Wellsville is 20 miles from the Kansas City metro area. Wellsville is only 26 miles from Lawrence and KU, and sits just 55 miles from Topeka.

 The district operates three attendance centers, Wellsville Elementary School, for grades Pre-K-5, Middle School grades 6-8, High School grades 9-12.  Each attendance center employs a full time principal.

 USD #289’s academic success can be measured by its ability to meet testing standards. USD 289 met the Standard of Excellence for Reading (grades 3, 5 6, 7, 8 & 11), Math (grades 3, 4, 5, 6, 7, 8, & 11).  WMS gained Building Level Standard of Excellence in Science. WES gained Building Level Standard of Excellence in Math and Reading.

 The Wellsville district prides itself on its’ commitment to kids. Our pupil-teacher ratio remains low at 17:1; we provide full-day Kindergarten; a counselor at each building level – elementary, middle and high school; a district-wide Family Services Coordinator; a career counselor; our students have access to a variety of co-curricular activities; and a wide variety of special education services are provided to students who qualify.  Special education services are provided through East Central Kansas Cooperative in Education located in Baldwin City, Kansas

 As a member of the Pioneer League, the high school provides high-quality academics and leadership experiences for students in extracurricular activities, including athletics, music and the second largest FBLA program in the state of Kansas. The district also provides a variety of extracurricular activities for junior high students.

Wellsville owns their school buses and provides transportation for all pupils who live outside of the city limits.

 Technology is also considered a large part of our curriculum and daily life at our schools. The computer-student ratio is about 1:1.  In addition to six (6) completely furnished student computer/business labs, students have access to wireless with each building having mobile stations of at least 25 wireless computers in each mobile cart. Each teacher is provided a phone in the classroom.

 Our district has established and maintains a strong educational partnership with Neosho County Community College. In addition to providing concurrent credit courses to our high school students during the school day, Neosho County Community College conducts evening, weekend and summer classes for our students.


Employer Address: 602 Walnut St Wellsville, Kansas


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