Geary County School District
Executive Director of Personnel Services
The job of Executive Director of Personnel Services is done for the purpose/s of leading the district in all areas of staffing from employee relations to supervising and coordinating the recruitment and selection program for certified and classified employees; directing human resource programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; providing contract administration; serving as Title IX Officer, Equal Employment Opportunity (EEO) Officer for employees; and serving as a liaison with legal and regulatory agencies; providing centralized training and development for staff; supporting the Superintendent and the Board; and overseeing professional development.
This job reports to the Superintendent of Schools
· Administers district-wide human resource development program (e.g. policies, budgets, procedures and/or actions, employee orientation, training, performance appraisal, employee assistance and exit processes, employee grievance processes, health and welfare benefit programs, confidential and classified positions, etc.) for the purpose of providing direction for meeting the district`s goals and implementing necessary processes and programs for Human Resources.
· Administers and maintains substitute teacher rosters and files for the purpose of providing desirable and necessary professional oversight.
· Administers Unemployment and Worker`s Compensation (e.g. develops alternative solutions to issues and concerns, recommends appropriate actions, oversees administration and interpretation of claims, coordinates with legal counsel, etc.) for the purpose of serving as liaison to staff, faculty, legal counsel and administrators for contract interpretations.
· Advises Administration (e.g. Superintendent/Associate Superintendent, and Board, etc.) for the purpose of ensuring implementation of all personnel management processes, in compliance with laws, and regulations.
· Analyzes pertinent legislation (e.g. mandates, regulations, guidelines, etc.) for the purpose of providing necessary leadership for Human Resources/Personnel Services Department.
· Coordinates the recruitment process (e.g. evaluating classifications, screening, hiring of all positions, training of all hiring committee participants, reviewing diversity and gender balance, acts as EEO officer, monitoring and advertising vacancies, screening applicants, conducting interviews, etc.) for the purpose of selecting and maintaining a highly qualified staff.
· Coordinates a wide variety of personnel policies and employment agreements (e.g. orientation, employment contracts, compensation schedule, etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements.
· Directs department operations, maintenance of services and the implementation of new programs and/or processes for the purpose of providing services within established timeframes and in compliance with related requirements.
· Facilitates meetings, workshops, seminars, etc. (e.g. personnel actions, financial procedures, regulatory requirements, actions involving outside agencies, inter-district needs, department meetings, district-level activities, etc.) for the purpose of identifying issues, developing recommendations, and supporting other staff.
· Maintains manual and electronic documents, files and records (e.g. background information, vacancy listings, applicant tracking, HR/Personnel website, personnel records, job description updates, personnel evaluations, administrator leaves, professional development records, etc.) for the purpose of providing accurate information, data, and documentation, in compliance with regulatory requirements and established guidelines.
· Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and fiscal practices are followed.
· Prepares a wide variety of complex written materials (e.g. plans, budgets, funding requests, analyses, recommendations, procedures, contracts, policy recommendations, compliance activities reports, specialized data reports, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and providing supporting materials for requested actions crucial to the operation of the Personnel Services Department.
· Provides direction and leadership for functions related to Human Resources/Personnel Services (e.g. day-to-day operation, monitoring and evaluating service delivery, updating personnel-related board policies, administrative regulations, operational procedures, etc.) for the purpose of analyzing issues, ensuring compliance with established policies and procedures, and monitoring program components.
· Researches information required to manage assignments including reviewing relevant policies, current practices, staffing requirements, financial resources, etc. for the purpose of developing new programs/services, ensuring compliance with legislative requirements, securing general information for planning, and responding to requests.
· Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, community concerns, unlawful discrimination charges, sexual harassment complaints, external agency complaints, etc.) for the purpose of identifying the relevant issues and recommending or implementing a remediation plan.
· Serves as permanent member of Board of Education Negotiations Team for the purpose of assisting in district actions, and issue resolution.
· Serves as `Responsible District Officer` and investigates a variety of related complaints (e.g. unlawful discrimination complaints, sexual harassment complaints, complaints from outside agencies, etc.) for the purpose of implementing all necessary processes and training to comply with Title 5, and a variety of other applicable laws and regulations.
· Supervises professional personnel in several Departments (e.g. principals, directors, Payroll Department, Benefits Department and Human Resources Department, etc.) for the purpose of providing direction in relation to the appointment and supervision of the certified and classified personnel staff.
· Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; preparing budgets and reviewing financial information; developing effective working relationships; delivering effective training; providing effective leadership; solving problems; building trust; and administering personnel policies and procedures.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel processes; pertinent codes, policies, regulations and/or laws, including pertinent labor laws and regulations; institutional vision, goals, and personnel opportunities; cost/fund accounting; health standards and hazards; community resources; and practices of personnel administration.
ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working with detailed information; working as part of a team; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; facilitating communication between persons with frequently divergent positions; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; available on-call; and setting priorities.
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; supervising the use of funds. Utilization of significant resources from other work units is routinely required to perform the job`s functions. There is a continual opportunity to significantly impact the organization’s services.
The usual and customary methods of performing the job`s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.
Minimum Education and Experience
Bachelors Degree plus applicable Human Resources certifications and experience in human relations and/or human resources leadership.
Education Administration Building and/or District Licensure
Commensurate with qualifications and experience
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Director of Human Resources, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Director of Exceptional Student Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000
Geary County USD 475
Nestled in the heart of the Flint Hills, USD 475 Geary County Schools serves the communities of Junction City, Fort Riley, Milford, and Grandview Plaza with 13 elementary schools, 2 middle schools, 1 6-A academy-structured Talent Development High School, as well as a center for Innovative Studies and early childhood programs. We offer outstanding professional development opportunities, access to state-of-the-art technology in every classroom, and a competitive salary package in a community with a variety of outdoor activities as well as theater, art exhibits, and hometown family-oriented events.
We invite you to find out more about our district by viewing this YouTube video https://www.youtube.com/watch?v=3Yw99Q9HleI
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000