Procurement Coordinator

Greenbush - The Southeast Kansas Education Service Center is seeking applications for a Procurement Coordinator. 

Anticipated start date: July 1, 2019. Position will remain open until filled. Equal Opportunity Employer.

Purpose:The Procurement Coordinator serves as a liaison to internal and external stakeholders and performs professional work of advanced difficulty in the technical and administrative functions for the business relations department, including data and contract management, strategic procurement planning, procurement policies and procedures, quality control, electronic procurement systems, and development of collateral marketing material.

Qualifications:

Education and Training

1. Bachelor’s degree from an accredited college or university in Business or Public Administration, Purchasing, or closely related field

Work Related Experience

2. Three years of progressively responsible experience in purchasing, preferred

Knowledge, Skills, and Abilities

3. Considerable knowledge of business practices related to purchasing

4. Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement and business agreements

5. Ability to study and develop knowledge of laws, policies, and procedures governing public procurement

6. Ability to perform mathematic computations and collect statistics for analysis to drive the decision-making process

7. Ability to study and develop working knowledge of infrastructure project delivery methods, including design-bid-build, design build, construction manager-at-risk, and job order contracts

8. Knowledge of cost accounting as it relates to price and cost analysis

9. Ability to research and prepare, or assist in the preparation of highly complex specifications, solicitations, and contract documents

10. Working skill and ability to continue skill development with computer programs, including automated purchasing systems and common office software, CRM’s, basic desktop publishing, and productivity tools

11. Ability to read, interpret, explain and properly apply rules, regulations, laws, policies, and procedures

12. Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and public agencies

13. Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature

14. Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner

15. Ability to establish schedules and to complete projects on a timely basis

16. Ability to evaluate and award contracts impartially and objectively

17. Possess complete integrity and high sense of personal and professional ethics

18. Excellent organization, critical thinking and decision-making skills

19. Ability to consistently take initiative and demonstrate follow-through

20. Flexibility, adaptability and ability to juggle multiple projects and priorities in a fast-paced environment

21. Ability to work independently and in a team environment

22. Ability to travel as required

23. Ability to flex schedule according to business needs, including weekends

24. Such equivalent combination of training and experience which provides the required skills, knowledge, and abilities as the Board may find appropriate and acceptable

Essential Functions:

1. Prepare highly technical and complex specifications, contracts, and solicitation documents, including all related research and value analysis

2. Prepare and analyze competitive sealed bids, competitive sealed proposals, request for quotations and requests for statements of qualifications

3. Identify and notify potential sources

4. Conduct pre-bid and pre-proposal conferences

5. Coordinate and supervise activities of evaluation committees

6. Recommend lowest responsive, responsible bidder on IFB’s and most advantageous offer on RFP’s

7. Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments and extensions. Analyze cost and price data vendors and assist in the performance of contract audits when required

8. Review contract documents, agreements, purchase orders, and other documents within delegated authority

9. Maintain integrity of the public procurement process

10. Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, quantity discounts, standardization, value analysis and cooperative purchasing

11. Assist in the procurement and implementation planning of materials, programs, services, or other resources by reviewing, studying and collaborating with stakeholders to make recommendations

12. Provides varying levels of direct support to internal and external stakeholders, including phone and web support, tutorials, and facilitation of training at workshops or conferences

13. Develop support materials as needed, including digital and print communication to promote programs and services

14. Monitor and update procurement and contract information located on the website.

15. Attend conferences and workshops as assigned

16. Foster and maintain positive working relationships with all stakeholders

17. Add value to customer experience through critical thinking, anticipating needs and offering additional services/support, if appropriate

18. Handle sensitive/confidential information appropriately and in accordance with established guidelines and policies

19. Performs other duties as assigned

Physical Requirements:

1. Must have sufficient mobility including, but not limited to bending, turning, twisting upper body, reaching

2. Ability to transport and carry objects up to 25 pounds

3. Ability to work in a noisy environment with many interruptions

4. Ability to sit or stand for long periods of time

5. Required to travel in a personal or Service Center vehicle

6. Overnight travel required

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

General Responsibilities:

1. Must support the Service Center mission, goals, and objectives

2. Must demonstrate excellent interpersonal skills and social perceptiveness

3. Must demonstrate excellent oral and written expression skills

4. Must complete all assignments in a time-sensitive manner as determined by Executive Director/Supervisor

5. Must meet all safety requirements as directed by the Service Center

Attendance:

Regular and consistent attendance is an essential function of this position.

TO APPLY, go to: https://greenbush.tedk12.com/hire/index.aspx

Greenbush ESC # 609


Excellent benefit package: Supporting employees and their families is important to Greenbush. We provide access to exceptional Health, Dental, Vision, and Life insurance options for all employees who work 20 hours or more a week. Additionally, Greenbush participates in the Kansas Public Retirement System (KPERS) and provides excellent 403B plan options. Greenbush contributes to each and every employees retirement plan by matching up to $75 a month for any Greenbush employee that contributes to one of the 403B plans. Employees also can participate in flex spending accounts and salary protection programs. All employees are provided with sick days, personal leave, and holidays subject to the length of their contract. Equal Opportunity Employer Competitive salary commensurate with experience.
Job Start Date: July-1-2019
Applications Due By: December-31-2019

Job Contact Information

Tina Smith - tina.smith@greenbush.org - 620.724.6281

Employer Information

Greenbush ESC # 609 www.greenbush.org

Ensuring Equal Educational Opportunities for Everyone!

With more than 500 employees, the Southeast Kansas Education Service Center— Greenbush offers programs to school districts that are otherwise unavailable, unaffordable, or just more effective and efficient through a cooperative effort. At the core of every Greenbush service is the uncompromising belief that every learner, regardless of age or geographic location, deserves equal educational opportunities. 

When working for Greenbush, you could potentially be working anywhere in the state of Kansas. We have more than 80 locations, with the main offices located in Girard, Lawrence, and Topeka. Our programs reach far beyond these locations allowing us to offer a variety of services that include, but are not limited to:

·       Hands-on learning labs at the Abernathy Science Education Center

·       Providing professional development

·       Team-building at the Challenge Ropes Course

·       Experiential learning at the Camp and Retreat Center

·       Helping learners receive their diploma or credit recovery via virtual and online learning

·       Assisting Special Education agencies to access reimbursement for school provided health services

·       Specialized learning through Special Day Schools

·       Parents as Teachers

·       Vision/Hearing and Tele-Therapy services

·       Migrant Education

·       Infant Toddler Services

·       Administrative Services

·       Cooperative Purchasing

·       Custodial and Transportation services

Greenbush employees are as unique as their programs and enjoy a variety of opportunities. They are supported with competitive salaries, excellent benefits, and a shared belief in supporting schools across the state. Visit our website at www.greenbush.org  for more information of all Greenbush programs and services!


Employer Address: 947 W. 47 Hwy Girard, Kansas


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